Decision Maker: Director of Development
Decision status: Approved
Is Key decision?: No
Is subject to call in?: No
To adopt IDOX (Uniform) Electronic Document
Management System (EDMS) to replace the existing unsupported
‘Codeman’ asset management database.
Data Transfer: £3,000.00
Project Mgmt: £4,275.00
The existing electronic document management
(Codeman) is now unsupported and requires replacement. IDOX (Uniform) EDMS is Bolsover District Council’s adopted
document management system currently holding Estates and Planning data. Integration of asset management information within the existing database, including but not limited to, planned preventative maintenance (PPMs), responsive repairs, performance and financial information will allow greater operational control, compliance monitoring and management of Council assets.
Alternative software providers have been
budget estimates in the region of £30k to £40k have been
received for a joint BDC/NEDDC database.
While offering a potential financial saving across both authorities this option was rejected in favour of adopting the
existing EDMS to provide a fully integrated solution, retaining all property information under a unique property reference number (UPRN) eliminating the possibility of duplicate or conflicting reporting.
This is a BDC/NEDDC joint initiative with equal contribution of £24,150.00. Individual ‘take-up’ of IDOX would result in an estimated £15k increase per Authority.
Contact: Grant Galloway, Director of Development Email: firstname.lastname@example.org.
Publication date: 02/03/2021
Date of decision: 13/03/2020