Decision details

Provision of Out of Hours Emergency Call Out Service for Bolsover District Council Housing Repairs Section

Decision Maker: Assistant Director of Development and Planning

Decision status: Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decision:

To agree to award the contract to T&S Heating Ltd.

The contract will be awarded for a two year period with the possibility of two additional periods each of one year.

 

Reasons for the decision:

The incumbent contractor J Tomlinson asked not to extend the existing contract for the final 1 year of the 4 year contract from the 1st January 2020. After seeking legal advice it was agreed that the incumbent contractor would continue with the service provision for an additional 6 months until the 1st July 2020 when the new contract will be put in place. Procurement were asked to go out to tender via Source Derbyshire to procure a new Out of Hours contractor. Only one contractor submitted a tender for evaluation which was T&S Heating Ltd. The submission was assessed as complete, compliant and value for money with only a 10% increase in costs from the incumbent contractor. Based upon this and after positive feedback from the references submitted I propose we award the Out of Hours Emergency Call Out Service to T&S Heating Ltd.

Alternative options considered:

None as only option was to retender.

Reason Key: Revenue Income or Expenditure of £75,000 or more;

Declarations: None.

Contact: Mark Dungworth, Strategic Repairs Manager Email: mark.dungworth@bolsover.gov.uk.

Publication date: 21/05/2020

Date of decision: 21/05/2020

Effective from: 29/05/2020

Accompanying Documents: