Issue - meetings

RESOLVED that 1) the contents of the SLA be noted,

2) the Council enters into the service level agreement with Dragonfly Management (Bolsover) Limited,

3) delegated power is granted to the Council’s Chief Executive Officer to agree any amendments to the service level agreement.

Executive considered a detailed report which provided details of the service level agreement it was proposed to be entered into with Dragonfly Management (Bolsover) Ltd, in connection to the services the company would provide to the Council.  The report also sought Executive’s approval for the Council to complete the service level agreement.

At its meeting held on 1^st February 2023, Council agreed the recommendations set out in a business case regarding the arrangements for the Dragonfly companies: Dragonfly Development Ltd and Dragonfly Management (Bolsover) Ltd.

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Under the agreed arrangements Dragonfly Development Ltd was to act as the Council’s commercial company undertaking developments for external clients together with acting as subcontractor in delivering the Council’s own build programme.

Dragonfly Management would provide services to the Council such as housing repairs, economic development, facilities management, and bring forward sites for development.

Following this decision a number of services had been undertaken by Dragonfly Management (Bolsover) Ltd, however, no formal agreement was in place. It was necessary in the long term to have an arrangement in place and for the last few months the Council and Dragonfly had been working on a draft service level agreement (”SLA”). A copy of the proposed SLA was attached at Appendix 1 to the report.

The SLA was a detailed document providing for the provision of services back to the Council.  In summary the agreement provided for the provisions of the services as set out in Schedule 1 the Specification. These services were as follows;

o   Capital Projects

o   New Builds

o   Engineering

o   Facilities Management

o   Business Support for Property Services and Engineering Services

o   Repairs and Maintenance Services

o   Business Growth Services

o   Economic Development Services

Schedule 3 of the SLA dealt with the payment that the Council would make to the company for the services. These payments would be the equivalent to the budgetary allocation the Council would make for the provision of the services which were set each year.

A separate service level agreement was being produced setting out the support services that the Council would provide to Dragonfly. These included Legal Services, HR and Payroll, ICT, Procurement and Finance.

Members welcomed the report and noted that a lot of work had been undertaken in relation to the SLAs.  The Chief Executive confirmed that the SLA had previously been considered at the BDC Dragonfly Shareholder Board and at Local Growth Scrutiny Committee.

Moved by Councillor John Ritchie and seconded by Councillor Clive Moesby

RESOLVED that 1) the contents of the SLA be noted,

2) the Council enters into the service level agreement with Dragonfly Management (Bolsover) Limited,

3) the Council’s Chief Executive Officer be given delegate authority to agree any amendments to the Service Level Agreement.

Reasons for Recommendation

A formal agreement between the Council and Dragonfly Management (Bolsover) Ltd was necessary to clarify the arrangement by which the company would provide services back to the Council.

Alternative Options

Not to have an agreement. This was rejected as a formal  ...  view the full minutes text for item 67