Issue - meetings

The Chair introduced the item and stated the minutes of the Dragonfly Shareholder Board meeting from 19^th April 2024 would be discussed first.

After reviewing the minutes from the 19^th April 2024 meeting, the Committee proceeded to review the minutes from the 30^th September 2024 meeting.

To a question on Minute No. SHBD03-24/25, the Monitoring Officer confirmed any reports taken to the Executive would be reviewed by the Council’s three statutory officers.  These included: the Monitoring Officer; the Section 151 Officer; and the Chief Executive.  This was the standard drafting of all reports and if a Key Decision, subject to any call in by a Member and/or Committee.

To a question on Minute No. SHBD06-24/25, the Monitoring Officer explained the Service Level Agreement was needing to be finalised.

Due to the technical nature of a question regarding Minute No. SHBD07-24/25, the Chair advised the Member to clarify their inquiry and contact the appropriate Officer in writing.  It was requested that this correspondence include the Members of the Committee; the Member and Director of Property & Construction (Dragonfly Development Ltd.) agreed to do so.

To a question on Minute No. SHBD08-24/25, the Director of Property & Construction (Dragonfly Development Ltd.) explained a Draft Business Plan was with the Council as of the end October 2024.  The Director of Property & Construction (Dragonfly Development Ltd.) also informed the Committee of recent attendance of the Council’s Risk Management Group on Dragonfly’s Strategic Risk Register.

The Monitoring Officer added the minutes of this Risk Management Group meeting could be provided to the Committee, with the Chief Executive highlighting that updates of the Risk Management Group were also provided to the Finance and Corporate Overview Scrutiny Committee.

To a question on the Business Plan process, the Monitoring Officer informed Dragonfly Development Ltd. and Dragonfly Development Management needed to produce a Business Plan for the Council to review.  This would be a Key Decision and subject to any call in by a Member and/or Committee and would be presented to the Executive.

The Committee were informed that if they wished to see the Business Plan before the Executive, as part of its scrutiny role, this could be arranged.

To a question regarding Minute No. SHBD09-24/25, the Head of Business Growth explained the percentage of income generated was determined by the percentage of contribution made; the Council had provided 96% of investment, and Shirebrook Town Council (with regards the valuation of land used) 4%.

All responsibility and management of the crematorium site fell with the established Joint Venture Company that supervised this business.

Moved by Councillor Jen Wilson and seconded by Councillor Jeanne Raspin

RESOLVED that the report be noted.