Agenda and minutes

Apologies for absence were received from Mark Dungworth (Strategic Repairs Manager – BDC), Nicola Goodlad (Friends of New Bolsover) and Catherine Platts (Contract Administrator / Building Surveyor – BDC).

To note any urgent items of business which the Chairman has consented to being considered under the provisions of Section 100(B) 4(b) of the Local Government Act 1972.

There was no urgent business to be considered at the meeting.

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:

a)  any business on the agenda

b)  any urgent additional items to be considered

c)  any matters arising out of those items

and if appropriate, withdraw from the meeting at the relevant time.

There were no declarations made at the meeting.

To consider the minutes of the last meeting held on 18^th July 2019

It was noted that at Agenda Item 3 – Apologies, Councillor Bailey’s name was incorrectly stated as Adam. It should be corrected to Allan.

Moved by Councillor Sandra Peake and seconded by Councillor Chris Kane

RESOLVED that, subject to the amendment as noted above, the minutes of a meeting of the New Bolsover Joint Partnership Committee held on 18th July 2019 be approved as a true and correct record.

(I). Building/Technical Work Update

The Property Services Manager informed the Committee that the overall building programme was due to be completed by 13^th December with snagging work expected to continue into the New Year. Unfortunately there were still a lot of outstanding issues to be resolved and work to be completed before the contractor was to leave the site so the 13^th December deadline was not expected to be met.

He explained that investigations had already taken place by Bolsover District Council and the conclusion was that there were no issues with the workmanship, but they were aware that there was water coming into the chimneys, however the cause was unknown.  Further investigations were needed with an external surveyor. He explained that this was a very challenging piece of work as there were inconsistencies.

A question was raised by Martin Green (Friends of New Bolsover) asking whether it was just Council Properties being checked as he has had complaints from private owners as well.

The Conservation Manager responded that she was aware of the private properties affected. She explained that access was being gained for the Contract Administrator / Building Surveyor and Home Improvement Coordinator to assess their situations as well as the Council properties.

Councillor Peake voiced a concern that both Council and Private properties will need the work to be rectified.

Councillor Munro informed the Property Services Manager that communication must be made to all properties affected, explaining that work was still in progress to rectify the situation.

The Property Services Manager agreed that he would produce and send out a follow up letter in due course explaining the situation and what is being done to rectify the situation.

Councillor Bowler informed the Committee that the main complaints had been received from private houses and queried whether it would be possible to relocate the occupants whilst the issues are being assessed.

The Property Service Manager explained that there was not significant water ingress so therefore this would not be a viable solution.

Martin Green (FONB) commented that it was not the leaves in the gutters that was causing the situation as all the gutters have had a thorough cleaning. The amount of building materials that have been taken out the gutters was ridiculous. He also did not appreciate a letter that came from the Project Manager asking him to clean his gutters more often and then he would not have this problem.

(ii). Community Engagement

The Conservation Manager informed the Committee that Nathan Culkin, Shift Community Builder, was to continue to work with the residents on the Model Village and Carr Vale, with the aim of facilitating community activities and groups.

The group was progressing with a number of initiatives including a series of guided walks around the Peter Fiddler Reserve.

(iii). Friends of New Bolsover

Martin Green (FONB) updated the Committee on recent developments. A new group had started who specialised in mental health and one-to-ones had been established, and  ...  view the full minutes text for item 504.