Agenda item

RESOLVED that the decision to award the contract for the Phase 2 works as set out in the report be delegated to the Chief Executive Officer in consultation with the Portfolio Member for Growth.

Executive considered a detailed report, presented by the Leader, which sought agreement to award the contract for the Phase 2 public realm works of the Shirebrook Market Place: REimagined project, to Jamieson Contracting Limited.

Members would be aware that the Council had developed the Shirebrook Market Place: REimagined project to lead to significant public realm improvements to Shirebrook Market Place.

Phase 1 of the project focused on the Memorial Gardens element of the public realm works and was delivered by Jamieson Contracting Limited following the Council procuring their services through the Pagabo Framework in November 2023.  Phase 1 works started in full on 6^th July 2024 and were completed on 13^th September 2024.

During the delivery of this first phase, a quotation from Jamieson Contracting Limited was secured for Phase 2, i.e. the remaining public realm works.  This was received on 13^th August 2024 and states that the cost of this Phase 2 work would be £468,011.02.  Jamieson Contracting Limited has stated that the Phase 2 work can be completed by 31^st March 2025 to satisfy grant funding requirements and will represent the best value available for this works.

A discussion took place regarding the good news received on 1^st November 2024 from the Government regarding the £15m of Regeneration Funding and that this would enable the Phase 3 works to progress in due course.  In light of this, it was agreed that the decisions around the delivery of the Phase 3 works need to be taken into account as part of the appointment of Jamieson Contracting Limited.

On this basis, the Leader proposed that the decision to award the contract for the Phase 2 works as set out in the report be delegated to the Chief Executive Officer in consultation with the Portfolio Member for Growth.

Moved by Councillor Steve Fritchley and seconded by Councillor Duncan McGregor

RESOLVED that the decision to award the contract for the Phase 2 works as set out in the report be delegated to the Chief Executive Officer in consultation with the Portfolio Member for Growth.

Reasons for Recommendation

The Council must deal with procurement matters acting at all times within the Council’s Financial and Contract Procedure Rules and as such secure value for money when commissioning goods, services and works.

In light of the quotation information set out in the report, it was considered that appointing Jamieson Contracting Limited to deliver Phase 2 of the Shirebrook Market Place: REimagined project up to the value of £468,011.02, funding permitting, was desirable.  Should additional funding not be available, the relevant purchase order would reflect this situation.

Therefore, the agreement of the Executive was sought to appoint Jamieson Contracting Limited for this work up to the value of £468,011.02, funding permitting.

Alternative Options and Reasons for Rejection

It would be possible to not appoint Jamieson Contracting Limited to deliver the Phase 2 works, although this would delay the project and put at risk the already secured funding from the UK Shared Prosperity Fund.  Therefore, officers had not considered progressing this alternative option.