Agenda item

RESOLVED that 1) the underspend of £789,357 to be allocated to fund the costs of the remaining public realm works be approved,

2) the appointment of Dragonfly Development Limited (DDL) to deliver the contract for the value of £1,857,537.29 be approved,

3) delegated authority is given to the Monitoring Officer to enter into a Development Agreement with Shirebrook Town Council based on the Heads of Terms as set out in the report.

 Executive considered a detailed report, introduced by Councillor Tom Munro, Portfolio Holder for Growth.

The Senior Devolution Lead for Planning Policy, Strategic Growth and Housing

presented the report which provided an update to Members on the Regeneration Funded works relating to the Shirebrook Market Place: REimagined project.  The report also set out the legal position of the project and the agreements required with Shirebrook Town Council and sought approval to enter into a contract with the Principal Contractor for the works to be completed.

The Regeneration Fund had secured £2million for the completion of the Pavilion building and associated landscaping.  The budget included for all client fees and costs as well as the principal contractor’s works and all sub-contracted packages.  The contract value for completing the works package for both phases 2 and 3 was £1,857,537.29 and this budget included completing phase 3 (£1,068,181 of the £2,000,000 allocated) with the remainder of the contract sum (£789,356.29) required to complete the public realm works as shown in phase 2.

Both the Dragonfly Project Control Board (PCB) and the Council’s Strategic Commissioning Board (SCB) had considered this project at its most recent meetings (25^th April and 15^th May respectively) and agreed that the remaining public realm works should be funded from the underspend of the £2,000,000 budget to allow the works to Shirebrook Market Place to be completed in its entirety.  The Council’s Strategic Commissioning Board recommended that the Chief Executive, on behalf of the Strategic Commissioning Board, seek approval from Executive for the underspend of £789,357 to be allocated to fund the costs of the remaining public realm works.

Shirebrook Town Council was the landowner of the Market Place and as such, BDC would be required to prepare a Development Agreement with them that put in place the contractual arrangements for BDC undertaking the works and handover to the Town Council at practical completion.  It would also set out arrangements for the Town Council to take ownership and maintenance responsibility of the new Pavilion building and all public realm areas following practical completion.

Councillor Munro thanked the Senior Devolution Lead for Planning Policy, Strategic Growth and Housing, and the officers who had worked alongside him regarding the project, including the Business Growth Manager.  He noted that this would be the first of the projects listed in the Government’s £15m Regeneration Funding.

Moved by Councillor Tom Munro and seconded by Councillor Jane Yates

RESOLVED that: 1) the underspend of £789,357 be allocated to fund the costs of the remaining public realm works,

2)    the appointment of Dragonfly Development Limited (DDL), to deliver the contract for the value of £1,857,537.29 be approved.

3)    delegated authority is given to the Monitoring Officer to enter into a Development Agreement with Shirebrook Town Council based on the Heads of Terms as set out in the report.

Reasons for Recommendation

The Council had developed the Shirebrook Market Place: REimagined project in partnership with Shirebrook Town Council to deliver significant public realm improvements to Shirebrook Market Place.

The Council was now in the position where the full package of works had been prepared and detailed cost schedule for the works received.  This was within the available budget and allowed for a reasonable contingency.  Allocating the underspend of £789,357 would enable the full scheme to be completed.

There was a commitment from Shirebrook Town Council to this scheme, and a

Development Agreement would document both parties’ involvement and responsibilities for delivering the scheme.

Alternative Options and Reasons for Rejection

Alternative delivery options had been considered by both the Project Control Board and the Strategic Commissioning Board, including not undertaking the phase 2 works, but the proposed course of action was considered to more strongly align to the overall ambition of the Council to achieve sustainable regeneration utilising MHCLG’s Regeneration Fund.