Forward plan

List of Key Decisions and Exempt Items Issue 156 (19/11/2024 to 02/12/2024)

Plan items
No.	Item
1.	Appointment of Contractor to complete flood mitigation works at Pleasley Vale Business Park New! Decision maker: Executive Decision due: 2 Dec 2024 Lead officer: Natalie Etches Notice of proposed decision first published: 28/11/2024 This decision will be taken under urgency procedures. Reason for urgency: There is an urgent need to undertake works at Pleasley Vale following the flood damage caused by storm Babet last year. Effectively managing flood risk and protecting the site from future extreme weather events is of paramount importance if the site is to continue operations. It is also important to establish a baseline of flood modelling to inform any future development proposals for the wider site, as any planning application would require detailed flood risk assessments to be undertaken as part of any application. Due to the urgent need to undertake the work the Chair of Local Growth Scrutiny Committee has agreed that it should be treated as a matter of urgency and not be subject to the Scrutiny call-in process. Anticipated restriction: Open -
2.	Service Level Agreement - Household Support Fund 6 New! Decision maker: Chief Executive Decision due: 7 Nov 2024 Lead officer: Victoria Dawson Notice of proposed decision first published: 19/11/2024 This decision will be taken under urgency procedures. Reason for urgency: The household support fund 6 is a 6 month Grant (1st October 2024 to 31st March 2025) to provide support to vulnerable households who would otherwise struggle to buy food or pay essential utility bills, essential living costs and housing costs. This grant is an opportunity to financially assist vulnerable households across the district, to prevent homelessness and to sustain tenancies. In order to receive this grant of £103,017 the Service Level Agreement needs to be signed. To not enter into the SLA would mean that Bolsover residents do not benefit from the grant. The Chair of Customer Services Scrutiny Committtee has agreed the decision is urgent and not subject to Scrutiny Call-in.
3.	Appointment of contractor to complete insurance remedial works at Pleasley Vale Business Park following Storm Babet Decision maker: Executive Decision due: 2 Dec 2024 Lead officer: Sally Lovell Notice of proposed decision first published: 01/11/2024 This decision will be taken under urgency procedures. Reason for urgency: As it is now over 12 months since the flood, it is imperative that there are no further delays before the contract is awarded. Delaying is likely to result in an escalation of complaints from tenants which ultimately damages the reputation of the Council. In addition, there are concerns around the workplace conditions for the team working on site in reception which is not ideal. Anticipated restriction: Part exempt - view reasons Explanation of anticipated restriction: Appendix 1 to the report is exempt from publication due to the commercially sensitive information contained in the report.
4.	Aquisition of land and property Decision maker: Executive Decision due: Between 13 Mar 2025 and 30 Jun 2025 Lead officer: Natalie Etches Notice of proposed decision first published: 09/08/2024 Anticipated restriction: Fully exempt -
5.	CIVICAPAY BOS CONTRACT Decision maker: Chief Executive Decision due: 8 Nov 2024 Notice of proposed decision first published: 08/11/2024 This decision will be taken under urgency procedures. Reason for urgency: The Council uses CivicaPay which is set up for the Council. To swap suppliers would necessitate a tender process which would result in the Council losing discount for the current proposed contract and a new system would need setting up from scratch and require significant and comprehensive support from IT. It would also result in down time and customers would not be able to pay their bills on line or via a contact centre The Chair of the Council has been informed of this urgency and has agreed it is exempt from Scrutiny Call-in. Anticipated restriction: Open -
6.	Housing Strategy 2024-2029 Decision maker: Executive Decision due: 2 Dec 2024 Lead officer: Joanne Wilson Notice of proposed decision first published: 04/10/2024
7.	Roseland Park and Crematorium - update on project progress Decision maker: Executive Decision due: 27 Jan 2025 Lead officer: Natalie Etches Notice of proposed decision first published: 19/04/2024 Anticipated restriction: Fully exempt -