Agenda, decisions and minutes

Venue: Council Chamber, The Arc, Clowne

Contact: Amy Bryan  Senior Governance Officer

Media

Items
No. Item

EX103-20/21

Apologies For Absence

Minutes:

Apologies for absence were received from Councillor Sandra Peake.

EX104-20/21

Urgent Items of Business

To note any urgent items of business which the Chairman has consented to being considered under the provisions of Section 100(B) 4(b) of the Local Government Act 1972.

Minutes:

There was no urgent business to be considered at the meeting.

EX105-20/21

Declarations of Interest

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:

 

a)  any business on the agenda

b)  any urgent additional items to be considered

c)  any matters arising out of those items

and if appropriate, withdraw from the meeting at the relevant time.

Minutes:

Members were requested to declare the existence and nature of any disclosable pecuniary interests and/or other interests, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time.

 

Councillor Clive Moesby declared an interest in Item 9 – Independent Living Service as he was a Member of Derbyshire County Council and the report was regarding a contract extension from Derbyshire County Council.

 

EX106-20/21

Minutes pdf icon PDF 222 KB

To consider the minutes of the last meeting held on 22 March 2021

Minutes:

Moved by Councillor Duncan McGregor and seconded by Councillor Mary Dooley         

RESOLVED that the minutes of a meeting of the Executive held on 22 March 2021 be approved as a true and correct record.

Matters Referred from Scrutiny

None

Budget & Policy Framework Items

None

Non Key Decisions

EX107-20/21

The Future of Virtual Meetings - outcome of the High Court case

Minutes:

The Head of Corporate Governance and Monitoring Officer reported that there had been no judgement yet from the High Court regarding the future of virtual meetings so a briefing note would be provided once the outcome was known.

EX108-20/21

Agile Working/New Ways of Working

Minutes:

The Joint Director of Corporate Resources and Head of Paid Service gave a presentation on agile working and new ways of working.

 

The presentation covered the Council’s Transformation Programme, which had five aims: service transformation; transforming finances; transforming our environment; organisational transformation; and digital transformation.  Details were given of the Council’s Covid-19 Recovery Plan and the set out the work that had taken place so far.  This included developing an Agile Working Policy, which had recently been adopted by Council.  The key aims of the policy were detailed, one of which was to promote a culture of agile working that met organisational need and supported employee wellbeing.  The expected outcomes of the Agile Working Policy were also set out, along with the next steps.

 

The Joint Director of Corporate Resources and Head of Paid Service concluded that during all this work it was important not to lose the excellent culture that had been built at the Council.

 

Councillor McGregor stated that the role of Councillors was to provide services to the public.  He added that the Council had a good workforce and he was proud of what had been achieved so far through working together.

 

RESOLVED that the updated be noted.

EX109-20/21

Adapted Accommodation - Bolsover District Council Stock

Additional documents:

Decision:

RESOLVED that:

 

1)            the report be noted

 

2)            the Healthy, Safe, Clean and Green Scrutiny Committee include a review on Council owned adapted accommodation within their work programme.

 

(Director of Environment and Enforcement)

Minutes:

Executive considered the report of Portfolio Holder – Housing which provided information to Members regarding the supply, management and allocation of Council owned adapted accommodation.

 

The report stated that the Council had recently been approached by applicants seeking very specific accommodation as a result of having younger family members with disabilities.  Although these applications were relatively rare, they had raised the issue of the supply of family sized adapted accommodation.  The report provided information regarding the supply, management and allocation of Council owned adapted accommodation.  The report also recommended a scrutiny review of the service area be carried out.

 

Moved by Councillor Duncan McGregor and seconded by Councillor Steve Fritchley

RESOLVED that:

 

1)            the report be noted

 

2)            the Healthy, Safe, Clean and Green Scrutiny Committee include a review on Council owned adapted accommodation within their work programme.

 

(Director of Environment and Enforcement)

EX110-20/21

Environmental Health Update

Minutes:

This item had been withdrawn.

Key Decisions

EX111-20/21

Independent Living Service pdf icon PDF 431 KB

Decision:

RESOLVED that -

 

1)            the Council accept the offer of a 5 month contract extension to continue to provide an Independent Living Service to older people within the District

 

2)            officers prepare for future tender opportunities to provide similar services within the District.

 

(Director of Environment and Enforcement)

Minutes:

Executive considered a report of Portfolio Holder – Housing which set out an offer of an extension of contract from Derbyshire County Council to provide an Independent Living Services (known as the Care Line Service) to older people, and recommended that this offer should be accepted.

 

The report set out that the current contract was due to expire in October 2021 however, Derbyshire County Council had offered the Council a contract extension, for an additional five months, until March 2022.

 

Moved by Councillor Steve Fritchley and seconded by Councillor Duncan McGregor

RESOLVED that -

 

1)            the Council accept the offer of a 5 month contract extension to continue to provide an Independent Living Service to older people within the District

 

2)            officers prepare for future tender opportunities to provide similar services within the District.

 

(Director of Environment and Enforcement)