Agenda and decisions

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:

a)  any business on the agenda

b)  any urgent additional items to be considered

c)  any matters arising out of those items

and if appropriate, withdraw from the meeting at the relevant time.

RESOLVED that 1) the preferred bidder, Whitley Eaves Ltd, be appointed as principal designer (required under the Construction (Design and Management) Regulations 2025), at a value of £9,007.36; and as Employer’s Agent at a value of £53,291.40 (total contract value of £62,298.76),

2)    the preferred bidder, Castle Owen Construction and Property Ltd, be appointed for the architect’s role, at a contract value of £67,633.99

3)    the preferred bidder, Phillip Jones Associates Ltd, be appointed for the landscape architect’s role, at a contract value of £227,580

4)    the preferred bidder, WT Partnership Ltd, be appointed for the quantity surveyor’s role, at a contract value of £60,089.

RESOLVED that 1) P&D Environmental Ltd be appointed to undertake the revised scope of works as set out in Appendix 1 to the report and this be funded by way of:

a)           utilising £603,537 of the £608,537 funding approved by Executive at its meeting held on 23^rd June 2025,

b)           allocation of £257,900 from the building repair and renewal reserve, which was within the general reserve.

2) the Pleasley Vale Project Group monitor progress against the contract service delivery plan, including budgets and provide updates to Executive on a monthly basis.

To move:-

“That under Section 100(A)(4) of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the stated Part 1 of Schedule 12A of the Act and it is not in the public interest for that to be revealed.” [The category of exempt information is stated after each item].

RESOLVED that the request of the Dragonfly Board of Directors made under the terms of the Shareholder Agreement (Reserved Matters), as set out in the report, be approved.