Agenda and minutes

Venue: Sports Hall, The Arc, Clowne

Contact: Nicola Calver  Governance Manager

Media

Items
No. Item

CL8-21/22

Apologies For Absence

Minutes:

Apologies for absence were received from Councillors Dexter Bullock, Tom Kirkham, Graham Parkin, Janet Tait and Ross Walker

CL9-21/22

Declarations of Interest

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:

 

a)  any business on the agenda

b)  any urgent additional items to be considered

c)  any matters arising out of those items

and if appropriate, withdraw from the meeting at the relevant time.

Minutes:

There were no declarations made at the meeting.

CL10-21/22

Appointment to Committees pdf icon PDF 139 KB

To consider appointments to established committees for the 2021/22 municipal year.

Minutes:

Councillor Clive Moesby moved and Councillor Steve Fritchley (Leader of the Council) seconded the Labour Group appointments to Committees and Advisory Groups as outlined in the report.

 

Councillor Deborah Watson moved and Councillor Liz Smyth seconded the Independent Group appointments to Committees and Advisory Groups as outlined in the report.

 

Councillor David Dixon moved and Councillor Natalie Hoy seconded the Conservative Group appointments to Committees and Advisory Groups as outlined in the report.

 

Councillor Tracey Cannon moved and Councillor Allan Bailey seconded the following Community Independents appointments to Committees and Advisory Groups not in the report but as listed below:

 

Audit & Corporate Overview Scrutiny Committee – Councillor Ross Walker

Local Growth Scrutiny Committee – Councillor Tracey Cannon

Customer Services Scrutiny Committee – Councillor Allan Bailey

Climate Change and Communities Scrutiny Committee – Councillor Dan Salt

Employment and Personnel Committee – Councillor Ross Walker

General Licensing Committee – Councillor Dan Salt

Licensing and Gambling Acts Committee – Councillor Tracey Cannon

Planning Committee – Councillor Allan Bailey

Safety Committee – Councillor Allan Bailey

Union and Employee Consultation – Councillor Dan Salt

New Bolsover Joint Partnership Committee – Councillor Allan Bailey

Local Plan Implementation Advisory Group – Councillor Allan Bailey

Member Development Working Group – Councillor Ross Walker

Tenant Participation Review and Development Group – Councillor Dan Salt

 

All of the submitted appointments to Committees and Advisory Groups were moved by Councillor Clive Moesby and seconded by Councillor Mary Dooley.

 

RESOLVED that the 2021/2022 municipal year Committee and Advisory Group appointments outlined in the report and submitted by the Community Independents be accepted.

 

(Governance Manager)

CL11-21/22

Appointments of Chairs and Vice-Chairs pdf icon PDF 16 KB

To decide on the appointment of Chairs and Vice-Chairs for the 2021/22 Municipal year.

Minutes:

Members gave consideration to the submitted nominations for Chairs and Vice Chairs and the Chair of the Council requested further nominations from the floor.

 

Two positions (the Chair and Vice Chair of Climate Change and Communities Scrutiny Committee) were contested and these nominations were put to the vote as follows:

 

Councillor Clive Moesby moved and Councillor Rose Bowler seconded the nomination of Councillor Nick Clarke as Chair of Climate Change and Communities Scrutiny Committee. Councillor Natalie Hoy moved and Councillor Maxine Dixon seconded the nomination of Councillor David Dixon as Chair of Climate Change and Communities Scrutiny Committee. The Chair held a vote on the two nominations and Councillor Nick Clarke was appointed as Chair of Climate Change and Communities Scrutiny Committee.

 

Councillor Clive Moesby moved and Councillor Rose Bowler seconded the nomination of Councillor Anne Clarke as Vice-Chair of Climate Change and Communities Scrutiny Committee. Councillor Natalie Hoy moved and Councillor Maxine Dixon seconded the nomination of Councillor David Dixon as Vice-Chair of Climate Change and Communities Scrutiny Committee. The Chair held a vote on the two nominations and Councillor Anne Clarke was appointed as Vice-Chair of Climate Change and Communities Scrutiny Committee.

 

Councillor Clive Moesby moved and Councillor Rose Bowler seconded the nomination of Councillor Tom Munro as Chair of Audit & Corporate Overview Scrutiny Committee. There were no other nominations and Councillor Tom Munro was appointed unopposed.

 

Councillor Clive Moesby moved and Councillor Rose Bowler seconded the nomination of Councillor Chris Kane as Vice-Chair of Audit & Corporate Overview Scrutiny Committee. There were no other nominations and Councillor Chris Kane was appointed unopposed.

 

The Chair informed Members that in consultation with the Monitoring Officer, the Employment and Personnel Committee would appoint a Chair and Vice-Chair at its first meeting of the 2021/2022 municipal year.

 

RESOLVED that for the 2021/22 municipal year:

 

Moved by Cllr Clive Moesby, Seconded by Cllr Rita Turner:

RESOLVED that:

 

i)               Councillor Rose Bowler be appointed as Chair of Customer Services Scrutiny Committee;

 

Moved by Cllr Clive Moesby, Seconded by Cllr Rose Bowler:

RESOLVED that:

 

ii)      Councillor Rita Turner be appointed as Vice-Chair of Customer Services Scrutiny Committee;

iii)     Councillor Jen Wilson be appointed as Chair of Local Growth Scrutiny Committee;

iv)    Councillor Paul Cooper  be appointed as Vice-Chair of Local Growth Scrutiny Committee;

v)     Councillor Tom Munro be appointed as Chair of Audit & Corporate Overview Scrutiny Committee;

vi)    Councillor Chris Kane be appointed as Vice-Chair of Audit & Corporate Overview Scrutiny Committee;

vii)   Councillor Nick Clarke be appointed as Chair of Climate Change and Communities Scrutiny Committee;

viii)  Councillor Anne Clarke be appointed as Vice-Chair of Climate Change and Communities Scrutiny Committee;

 

Moved by Cllr Deborah Watson, Seconded by Councillor Liz Smyth:

RESOLVED that:

 

ix)           Councillor Ray Heffer be appointed as Chair of Licensing Committee;

x)            Councillor Andrew Joesbury be appointed as Vice-Chair of Licensing Committee;

 

Moved by Cllr Clive Moesby, Seconded by Cllr Chris Kane:

RESOLVED that:

 

xi)           Councillor Tom Munro be appointed as Chair of Planning Committee;

 

Moved by Cllr Clive Moesby, Seconded by  ...  view the full minutes text for item CL11-21/22

CL12-21/22

Appointments to Outside Bodies pdf icon PDF 304 KB

The document identifies those bodies to which the Council may appoint and the number of seats available on each body.

Additional documents:

Minutes:

The Council gave consideration to the nominated appointments to Outside Bodies as listed within the report.

 

Moved by Cllr Steve Fritchley, Seconded by Cllr Duncan McGregor:

RESOLVED that:

 

(i) Council accepts the list of outside bodies (Council functions) attached at Appendix 1 and makes these appointments of representatives.

 

(ii) The term of office for each appointment will be from the date of this meeting until the next Annual Council unless otherwise specified next to the organisation.

 

(Governance Manager)

 

CL13-21/22

Review of the Council's Constitution pdf icon PDF 509 KB

Report of the Joint Head of Corporate Governance and Monitoring Officer.

Additional documents:

Minutes:

The Solicitor to the Council & Monitoring Officer presented a report proposing amendments to the Council’s constitution as recommended by the Standards Committee as part of the Annual Review.

 

The Council is required by law to prepare and keep an up-to-date Constitution which explains how the Council operates, how decisions are made and the procedures which are to be followed to ensure that these are efficient, transparent and accountable to local people. One of the functions of the Standards Committee is to undertake an annual review of the Council’s Constitution to ensure it is up-to-date and in line with legislation and current circumstances.

 

Moved by Cllr Clive Moesby, Seconded by Cllr Duncan McGregor:

RESOLVED that the amendments to the Constitution detailed at Appendix 1 and set out in Appendix 2 be approved.

 

(Solicitor to the Council & Monitoring Officer/Governance Manager)

 

CL14-21/22

Scheme of Delegation pdf icon PDF 316 KB

To approve the Scheme of Delegation as set out in the Review of the Constitution.

Minutes:

The Solicitor to the Council & Monitoring Officer presented a report proposing to approve the Scheme of Delegation as outlined in Part 3 of the Council’s Constitution.

 

The recommendation in the report was moved by Councillor Clive Moesby and seconded by Councillor Duncan McGregor.

 

RESOLVED that Council approves the Scheme of Delegation as set out in the Council’s Constitution.

 

(Solicitor to the Council & Monitoring Officer)

 

CL15-21/22

Operations of Urgency Rules and Thresholds for Key Decisions pdf icon PDF 329 KB

In accordance with the Council Procedure Rules, the Annual Meeting is required to set thresholds for Key Decisions. The attached document sets out the existing arrangements for adoption.

Minutes:

The Solicitor to the Council & Monitoring Officer presented a report proposing to note Key Decisions taken over the last 12 months under Special Urgency rules and urgency provisions, and to agree the Key Decisions financial thresholds for the forthcoming year.

 

The recommendations in the report were moved by Councillor Clive Moesby and seconded by Councillor Duncan McGregor.

 

RESOLVED that:

 

(i) Council notes that no decisions have been taken over the past 12 months under Special Urgency rules;

 

(ii) Council notes the no decisions taken over the past 12 months under Urgency provisions in the Council’s Scrutiny Rules, and

 

(iii) Council agrees that the financial thresholds for Key Decisions be maintained at £75,000 (Revenue) and £150,000 (Capital).

 

(Solicitor to the Council & Monitoring Officer)

 

CL16-21/22

Exclusion of the Public

To move:- 

 

That the public be excluded from the meeting during the discussion of the following items of business to avoid the disclosure to them of exempt information as defined in Part 1 of Schedule 12A to the Local Government Act 1972, (as amended by the Local Government (Access to Information) (Variation) Order 2006).  [The category of exempt information is stated below each item].

 

Minutes:

The Chair informed Members that because the following two items ‘Councillor Dispensation’ and ‘Senior Management Structure Review’ had been deferred and withdrawn respectively, Council was not required to move exclusion of the public.

 

CL17-21/22

Councillor Dispensation

Report of the Monitoring Officer and Solicitor to the Council.

Minutes:

The Chair advised that this item had been deferred.

 

CL18-21/22

Senior Management Structure Review

Report of the Leader of the Council.

Minutes:

The Chair advised that this item had been withdrawn.

 

CL19-21/22

Chairman's Closing Remarks

Minutes:

The Chair informed Members that copies of the ‘Vision Bolsover’ document had been circulated to them and invited the Leader of the Council to speak on the document.

 

Councillor Steve Fritchley (Leader of the Council) stated he looked forward to having a debate with Members in the near future on the contents of the Vision Bolsover document.

 

The Chair was pleased to announce that his charity for the forthcoming year would be Ashgate Hospicecare, and this support would be a joint venture with Councillor Martin Thacker, Chair of North East Derbyshire District Council.

 

The Chair informed Members that it was hoped the next Council meeting would be able to take place in the Council Chamber, but alternative venues were being considered if that was not the case. The Chair thanked the officers involved for setting the Sports Hall up for this meeting.

 

 

 

The meeting concluded at 10:35 hours.