Agenda and draft minutes

To receive apologies.

Apologies for absence were received on behalf of Councillors Ashley Taylor and Deborah Watson.

To note any urgent items of business which the Chairman has consented to being considered under the provisions of Section 100(B) 4(b) of the Local Government Act 1972.

There were no urgent items of business to be considered.

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:

a) any business on the agenda;

b) any urgent additional items to be considered;

c) any matters arising out of those items;

and if appropriate, withdraw from the meeting at the relevant time.

There were no declarations of interest made.

To consider the minutes of the Climate Change and Communities Scrutiny Committee meeting held on the 3rd of February 2026.

Moved by Councillor Sandra Peake and seconded by Councillor Cathy Jeffery

RESOLVED that the minutes of a Climate Change and Communities Scrutiny Committee held on 3^rd February 2026 be approved as a true and correct record.

Members should contact the officer whose name appears on the List of Key Decisions for any further information). NB: If Members wish to discuss an exempt report under this item, the meeting will need to move into exempt business and exclude the public in accordance with the Local Government (Access to Information) Act 1985 and Local Government Act 1972, Part 1, Schedule 12a for that part of the meeting only.

The Committee considered the List of Key Decisions and Items to be considered in private.

RESOLVED that the List of Key Decisions and Items to be considered in the private document be noted.

The Scrutiny Officer presented the report to the Committee.

The Committee had agreed to undertake a review of the Council’s approach to environmental despoilment education and enforcement as part of its Work Programme 2024/25.

To date, 10 out of 11 recommendations had been achieved, with the final recommendation on track to be completed within the original target date set – it was noted no recommendations had been extended or marked as alert.

To a question on the operational task and finish groups proposed to identify fly-tipping hotspots, the Assistant Director of Streetscene confirmed these would take place to facilitate identification and the Council’s response to incidents quickly.

Moved by Councillor Sandra Peake and seconded by Councillor Cathy Jeffery

RESOLVED that: 1) Scrutiny Members note the progress against the review recommendations;

2)    Scrutiny Members acknowledge any exceptions to delivery and clarify the additional action required by the service;

3)    Scrutiny Members make its report and findings public, in accordance with Part 4.5.17(4) of the Council’s Constitution; and,

4)    Officers continue to implement the recommendations and submit a further report in twelve months’ time highlighting progress and any exceptions to delivery.

The Scrutiny Officer presented the report to the Committee.

The Committee had agreed to undertake a review of the Council’s Energy Policy for Local Housing as part of its Work Programme 2023/24.

To date, 2 out of 5 recommendations had been achieved, 1 had been achieved behind target, 1 was extended and 1 was overdue.

Attention was drawn to the overdue recommendation.  The Climate Change Officer informed the Council had been awaiting the completion of Savills’ Stock Condition Survey before establishing a strategy for improving energy efficiency within the Council’s Housing Stock.

Moved by Councillor Sandra Peake and seconded by Councillor Cathy Jeffery

RESOLVED that: 1) Scrutiny Members note the progress against the review recommendations;

2)    Scrutiny Members acknowledge any exceptions to delivery and clarify the additional action required by the service;

3)    Scrutiny Members make its report and findings public, in accordance with Part 4.5.17(4) of the Council’s Constitution; and,

4)    Officers continue to implement the recommendations and submit a further report in twelve months’ time highlighting progress and any exceptions to delivery.

The Assistant Director of Housing left the meeting at 10:08 hours.

The Scrutiny Officer presented the report to the Committee.

The Committee had agreed to undertake a review of the Council’s Energy Policy for Local Housing as part of its Work Programme 2023/24.

To date, 2 out of 5 recommendations had been achieved, 1 had been achieved behind target, 1 was extended and 1 was overdue.

Following discussion with the Chair, Vice Chair and Council officers relating to

recommendation CCCSC 23-24 2.5, it was confirmed that responsibility sat with Derbyshire County Council and not with the Council.

Moved by Councillor Sandra Peake and seconded by Councillor Cathy Jeffery

RESOLVED that the Committee recommends that the Executive withdraw recommendation CCCSC 23-24 2.5.

This item will be dispatched as a Supplement Agenda item. To follow in the coming days.

The Scrutiny Officer presented the supplementary report to the Committee.

The GMB Union had informally requested recognition under Schedule A1 of the Trade Union and Labour Relations (Consolidation) Act 1992.

The application fell within the functions of the Committee as per the terms of reference set out in Part 3 of the Council’s Constitution.

The Chair was consulted and had agreed to bring the request to the Committee’s attention.

The Pre-Decision Scrutiny Report was attached at Appendix 1.

It was intended a formal report would be available on / before 14^th April 2026.

The Committee was asked to provide comment on the recommendations for or against the application by the GMB Union, with the intention of informing the Executive.

A Member noted it was always reassuring to know unions were present in the workplace.

A Member shared previous membership of the GMB Union and agreed it was most appropriate.

Moved by Councillor Sandra Peake and seconded by Councillor Catherine Tite

RESOLVED that: 1) Committee considers the report and appendix to inform a critical discussion on the application and make recommendations for or against the application;

2)    To make its recommendations on the application and submit them to the Executive Committee for approval, denial or deferral; and,

3)    Following 2, Per 4.5.9 of the Constitution await a response for up to a maximum of two months. Before considering further actions.

The Scrutiny Officer presented the Work Programme 2025/26 and planned agenda items, attached at Appendix 1, to the Committee.

Moved by Councillor Sandra Peake and seconded by Councillor Catherine Tite

RESOLVED that Members review this report and the Programme attached at Appendix 1 for approval and amendment as required.  All Members are advised to contact the Scrutiny Officer should they have any queries regarding future meetings.

Appendix 3 is a Presentation by The Education Officer on Behalf of The Risk Reduction Manager for Derbyshire Fire and Rescue Service. If received before the meeting a copy with be distributed to Members as a Supplemented item. If not received before the meeting, a copy will be printed for each member and distributed at the meeting. The Public online agenda will be updated to reflect this additional Appendix after the conclusion of the meeting.

Section 19 of the Police and Justice Act required local authorities to have a crime and disorder body with the power to review / scrutinise decisions made or other actions taken in connection with the discharge by the responsible authorities of their crime and disorder functions.

This responsibility fell within the responsibilities of the Committee.

The Committee had been consulted prior to the review to establish current issues and key lines of enquiry.

The Bolsover Community Safety Partnership Plan 2026-2029 was attached at Appendix 1.

The Bolsover Community Safety Partnership Action Plan 2026-2029 was attached at Appendix 2.

The Community Safety Officer delivered a presentation on the Bolsover Community Safety Partnership (the ‘Partnership’).

The Committee was informed of the new structure of the Partnership, the 2026/29 plan, the priorities to be pursued, a large number of trends and statistics, and what was next for the Partnership.

Of note was an Inspector of the Derbyshire Constabulary being made Vice Chair of the Strategic Group and the request of Members to, during the arrangement of community engagements, invite the Partnership to attend and promote the service or to lead / organise efforts on, for example, diversion activities for young adults / children.

A Member thanked the Community Safety Officer for the precise and informative presentation.

The Portfolio Holder for Resources added thanks for the team and additionally informed the Committee on the extensive work and required restructure of the Partnership that had taken place in the previous year.

It was noted funding from the Derbyshire Police and Crime Commissioner was limited but continued to prove helpful, and that the Partnership’s hard work with a new dynamic was already making a considerable difference.

The team was thanked as too was the Chair for providing the time to inform the Committee and the Council of the work being undertaken.

The Community Safety Officer additionally provided a verbal update on behalf of the Risk Reduction Manager for the Derbyshire Fire and Rescue Service.

The Anti-Social Behaviour Officer delivered a presentation on the work of the Anti-Social Behaviour Team.

Officers were introduced and the work undertaken detailed to the Committee – it was noted during community events the Anti-Social Behaviour Team worked closely with the Partnership and the Derbyshire Constabulary.

The Committee was informed support for victims of Anti-Social Behaviour was a considerable part of the work involved.

Figures were presented to the Committee, as too were case studies (one injunction and one operation).

Questions were asked on Fixed-Penalty Notices and the previous incidents of street-racing / crawling.

The Committee was informed every operation drove forward improvements and that the capture of high quality footage enabled a greater likelihood of the successful identification of individuals.

Finally, it was noted all reports to the Derbyshire Constabulary increased the likelihood of successful arrests, charges and fines.

RESOLVED that: 1) Members review the supporting documents to refresh their knowledge of current delivery; and,

2)    Following briefings by the officers present, Members scrutinise current and planned delivery of the CSP,  ...  view the full minutes text for item CLI41-25/26