Agenda, decisions and minutes

Apologies for absence were received from Councillor Sandra Peake.

To note any urgent items of business which the Chairman has consented to being considered under the provisions of Section 100(B) 4(b) of the Local Government Act 1972.

There was no urgent business to be considered at the meeting.

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:

a)  any business on the agenda

b)  any urgent additional items to be considered

c)  any matters arising out of those items

and if appropriate, withdraw from the meeting at the relevant time.

Members were requested to declare the existence and nature of any disclosable pecuniary interests and/or other interests, not already on their register of interests, in any item on the agenda and withdraw from the meeting at the appropriate time.

Councillor Liz Smyth declared a Disclosable Pecuniary Interest in Item 12 – Review of Additional Restrictions Grant (Second Criteria) and Local Restrictions Support Grant (Open).  Councillor Smyth left the room during the consideration of this item and did not participate in the discussion or vote on this item.

To consider the minutes of the last meeting held on 24 May 2021.

Moved by Councillor Steve Fritchley and seconded by Councillor Duncan McGregor    

RESOLVED that the minutes of a meeting of the Executive held on 24 May 2021 be approved as a true and correct record.

None

None

RESOLVED that the quarterly outturns against the Council Ambition 2020-2024 targets and relevant service indicators be noted.

Executive considered the report of the Portfolio Holder – Corporate Governance which reported on the quarter 4 outturns for the Council Ambition 2020-2024 targets.

Out of the 31 targets, 19 (61%) were on track, 5 (15%) had been affected by Covid-19, 2 (6%) had been achieved but behind target date, 1 (3%) was not achieved for 2020/21 and 4 (13%) had been achieved.

Details of each target and the related performance, together with actions taken to address any delays, were appended to the report.

Moved by Councillor Duncan McGregor and seconded by Councillor Mary Dooley

RESOLVED that the quarterly outturns against the Council Ambition 2020-2024 targets and relevant service indicators be noted.

(Director of Corporate Resources)

REASON FOR DECISION:

This was an information report to keep Members informed of progress against the Council Ambition targets, noting achievements and any areas of concern.

OTHER OPTIONS CONSIDERED:

Not applicable to this report as it provided an update overview of performance against agreed targets.

RESOLVED that the contents and recommendations of the Local Government and Social Care Ombudsman decision be noted.

Executive considered a report of the Monitoring Officer which set out a decision that had been made by the Local Government and Social Care Ombudsman (LGSCO).  The decision was regarding a complaint that had been made in relation to works that had been carried out on the complainant’s home.  The LGSCO upheld the complaint, finding maladministration and injustice and set out a number of actions for the Council to undertake in response. 

The final decision of the LGSCO, dated 5 January 2021, was attached to the report at Appendix 1.

Moved by Councillor Duncan McGregor and seconded by Councillor Mary Dooley

RESOLVED that the contents and recommendations of the Local Government and Social Care Ombudsman decision be noted.

(Monitoring Officer)

REASON FOR DECISION:

This was an information report to inform Members of the Local Government and Social Care Ombudsman decision.

OTHER OPTIONS CONSIDERED:

Not applicable to this report as it was for information only.

RESOLVED that –

1)    Evendine Utilities Ltd be awarded the contract for the replacement of entrance doors following the tender evaluation by Housing Repairs and Procurement

2)    delegated authority be given to the Head of Property Services & Housing Repairs to extend the contract after the first two years

3)    progress on the contract be reported through the Housing Stock Group.

Executive considered a report of the Portfolio Holder – Housing that sought approval to award the contract for the replacement of entrance doors to the Council’s domestic property stock on a responsive nature.

The scope of the contract was to undertake surveys and to supply and install GRP composite and uvpc entrance doors.

Moved by Councillor Steve Fritchley and seconded by Councillor Duncan McGregor

RESOLVED that –

1)    Evendine Utilities Ltd be awarded the contract for the replacement of entrance doors following the tender evaluation by Housing Repairs and Procurement.

2)    delegated authority be given to the Head of Property Services & Housing Repairs to extend the contract after the first two years.

3)    progress on the contract be reported through the Housing Stock Group.

(Head of Property Services & Housing Repairs)

REASON FOR DECISION:

To award a contract for the replacement of entrance doors to the Councils domestic property stock on a responsive nature.

OTHER OPTIONS CONSIDERED:

No alternative options were considered.

To move:-

“That under Section 100(A)(4) of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the stated Part 1 of Schedule 12A of the Act and it is not in the public interest for that to be revealed.” [The category of exempt information is stated after each item].

Moved by Councillor Duncan McGregor and seconded by Councillor Steve Fritchley

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the stated Part 1 of Schedule 12A of the Act and it is not in the public interest for that to be revealed. [The category of exempt information is stated after each Minute].

(Paragraph 3)

RESOLVED that Davlyn Construction be awarded the contract to Construct two Nr. Extensions at Ashbourne Court, Shirebrook, in accordance with the tendered specification and following the tender evaluation.

Executive considered a report of the Portfolio Holder – Housing that sought approval to appoint a contractor to undertake the construction of extensions at Ashbourne Court.

The report stated that Housing Services had identified a need to increase the capacity at this residence.  The project was for the construction of two extensions to the existing building, which would provide 14 new flats.

Moved by Councillor Steve Fritchley and seconded by Councillor Duncan McGregor

RESOLVED that Davlyn Construction be awarded the contract to construct two nr. extensions at Ashbourne Court, Shirebrook, in accordance with the tendered specification and following the tender evaluation.

(Director of Development)

REASON FOR DECISION:

The tender evaluation group were in unanimous agreement that the tender submitted by Davlyn Construction Ltd represented a highly competitive submission, and the company had provided excellent work on other projects.

OTHER OPTIONS CONSIDERED:

Not adding the extensions would reduce tenant choice to be housed local to where they currently lived.

[Paragraph 3]

(Paragraph 3)

RESOLVED that –

1)    the appointment of the preferred supplier – aAFD Services Ltd – to provide cleaning services at Pleasley Vale Business Park and the Tangent Business Hub, in line with their tender submission, be supported

2)    the appointment of the preferred supplied – Phosters (FM) Ltd – to provide Handyperson services at Pleasley Vale Business Park and the Tangent Business Hub, in line with their tender submission, be supported

3)    the Head of Property Services and Housing Repairs be given delegated authority to appoint the preferred suppliers.

Executive considered a report of the Portfolio Holder – Growth / Economic Development that reported the outcome of a procurement exercise for the delivery of cleaning and handyperson services at the business centres – Pleasley Vale Business Park and the Tangent Business Hub.  The report sought approval to award two contracts, one for cleaning services and one for handyperson services.

Moved by Councillor Liz Smyth and seconded by Councillor Mary Dooley

RESOLVED that –

1)    the appointment of the preferred supplier – aAFD Services Ltd – to provide cleaning services at Pleasley Vale Business Park and the Tangent Business Hub, in line with their tender submission, be supported.

2)    the appointment of the preferred supplied – Phosters (FM) Ltd – to provide Handyperson services at Pleasley Vale Business Park and the Tangent Business Hub, in line with their tender submission, be supported.

3)    the Head of Property Services and Housing Repairs be given delegated authority to appoint the preferred suppliers.

(Head of Property Services and Housing)

REASON FOR DECISION:

Following completion of the tender exercise both bidding companies provided the most competitive bids and scored well on quality.

OTHER OPTIONS CONSIDERED:

An alternative option was set out in the report.  This was rejected due to the additional costs that would be incurred.

[Paragraph 3]

(Paragraph 3)

RESOLVED that –

1)    the sale of land at the end of Park Avenue, Glapwell, to Mr H as detailed in the report, be approved

2)    the request by the Parish Council to place a covenant on the land to designate it as open green space be turned down.

Executive considered a report of the Portfolio Holder – Corporate Governance, which presented two offers that had been received to buy a strip of land at the end of Park Avenue, Glapwell.

The report set out the background to the sale of the land and details of the two offers that had been received.

Councillor Duncan McGregor spoke to the report and set out the reasons for the recommendations.  He stated that there had been a lot of interest regarding the sale from local Councillors and members of the public in the area and that the land was listed as an Asset of Community Value.  Councillor McGregor stated that selling the land to Mr H offered benefits to the community, such as providing more public open space in the area, newly planted trees, new hedgerow, additional social housing, jobs, money for education, money for play/sports facilities and public art and increased revenue in Council Tax and the New Homes Bonus.  Councillor McGregor also set out the representations he had received against the sale.

Moved by Councillor Duncan McGregor and seconded by Councillor Deborah Watson

RESOLVED that –

1)    the sale of land at the end of Park Avenue, Glapwell, to Mr H as detailed in the report, be approved.

2)    the request by the Parish Council to place a covenant on the land to designate it as open green space be turned down.

(Director of Development)

REASON FOR DECISION:

Mr H’s offer is in line with the market value and meets the Council’s Ambition of making the best use of its assets and enabling housing growth.

OTHER OPTIONS CONSIDERED:

To sell the land to the other bidder, Glapwell Parish Council.  This was rejected as the offer is significantly under the market valuation and on balance there is a potential to enhance the public open space provision through the proposed development.

[Paragraph 3]

(Paragraph 3)

RESOLVED that –

1)    the awards based on the priorities and the eligibility criteria set out in the report awarded under the second and third criteria of the Additional Restriction Grant and those awarded from the Local Restrictions Support Grant (Open) be endorsed

2)    the payment of the ‘pending payments’ listed in the report from funds from the pending top-up of the Additional Restrictions Grant be endorsed.

Executive considered a report of the Portfolio Holder – Corporate Governance which provided a review of the Additional Restrictions Grant (Second Criteria) and Local Restrictions Support Grant (Open) and sought endorsement of the awards that had been made under the scheme.

The report also sought endorsement of the use of monies from the top-up of the Additional Restrictions Grant to make payment of outstanding awards under the second criteria of the Additional Restrictions Grant.

Moved by Councillor Duncan McGregor and seconded by Councillor Mary Dooley

RESOLVED that –

1)    the awards based on the priorities and the eligibility criteria set out in the report awarded under the second and third criteria of the Additional Restriction Grant and those awarded from the Local Restrictions Support Grant (Open) be endorsed.

2)    the payment of the ‘pending payments’ listed in the report from funds from the pending top-up of the Additional Restrictions Grant be endorsed.

(Assistant Director of Development and Planning)

REASON FOR DECISION:

To provide a transparent and accountable explanation of how discretionary grant funding from the Local Restrictions Support Grant (Open) and from the Additional Restriction Grant under the second and third criteria has been distributed to local businesses in a fair and equitable manner and in accordance with Governance guidance.

OTHER OPTIONS CONSIDERED:

The option to do nothing or return the funding to the Government could not be countenanced by the Council.  The option to do more was limited by the amount of funding available.

[Paragraph 3]