Agenda and decisions

Executive - Monday, 22nd February, 2021 10.00 am

Venue: Virtual Meeting (Zoom)

Contact: Amy Bryan  Senior Governance Officer


No. Item


Apologies For Absence


Urgent Items of Business

To note any urgent items of business which the Chairman has consented to being considered under the provisions of Section 100(B) 4(b) of the Local Government Act 1972.


Declarations of Interest

Members should declare the existence and nature of any Disclosable Pecuniary Interest and Non Statutory Interest as defined by the Members’ Code of Conduct in respect of:


a)  any business on the agenda

b)  any urgent additional items to be considered

c)  any matters arising out of those items

and if appropriate, withdraw from the meeting at the relevant time.


Minutes pdf icon PDF 289 KB

To consider the minutes of the last meeting held on 25th January 2021.

Matters Referred from Scrutiny


Budget & Policy Framework Items


Non Key Decisions


Customer Service Standards and Compliments, Comments and Complaints Report 2020/21 - April to September 2020 pdf icon PDF 256 KB

Additional documents:


RESOLVED - That the overall performance on compliments/comments and complaints and customer service standards, particularly in the light of the constraints officers have been working with during the Covid-19 arrangements, be noted.


Council Targets to Deliver the Ambition 2020-2024 Performance Update - October to December 2020 pdf icon PDF 423 KB

Additional documents:


RESOLVED – That progress and outturns against the Council Ambition 2020-2024 targets be noted.


Climate Change Update and Renewable Energy Tariff pdf icon PDF 487 KB


RESOLVED – that the:


1)    update on Climate Change actions be noted;


2)    procurement of renewable electricity in future years, as outlined in the report, be agreed.


Appointment of Quantity Surveyor and Project Management for Safe & Warm Upgrades pdf icon PDF 331 KB




1)    the contract for Quantity Surveying and Project Management Services be awarded to CJ Consillium Ltd.


2)    progress on the contract be reported through the Housing Stock Group as part of Safe & Warm Projects.


Local Development Order to Facilitate and Enable Regeneration of Shirebrook Market Place pdf icon PDF 731 KB




1)    that the Local Development Order be put in place to facilitate and enable the regeneration of Shirebrook Market Place.


2)    the reason for the Local Development Order was to support the significant investment being made in improving the environmental quality of the Market Place in Shirebrook and to accelerate delivery of regeneration schemes should funding arise by


(i)            streamlining the planning process for the regeneration works

(ii)          ensuring a consistent high quality of design was achieved that provided a long-lasting legacy that would benefit the local community, improve the character and appearance of the Market Place and improve the local economy.


3)    the Local Development Order grants planning permission for improvements and additions to the Market Place within the area shown on red on the plan set out in the report, including:

·         hard and soft landscaping works, including planting, planters, re-surfacing, and water features

·         street furniture, including seating, bus stops, bins, cycle racks, information boards, bollards, and street safety measures

·         small buildings for community uses including toilet blocks, changing rooms, and information points

·         public art

·         play equipment


subject to the following conditions:

·         prior approval for the proposed works must be obtained from the Local Planning Authority prior to the commencement of any development


4)    That the Order shall take effect following approval by the Executive


5)    That delegated authority be granted to the Planning Manager (Development Control) to grant and/or grant delegated powers to officers in the Planning Service to grant prior approval for subsequent applications made under this LDO.

Key Decisions



Exclusion of the public

To move:-


“That under Section 100(A)(4) of the Local Government Act 1972 (as amended), the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in the stated Part 1 of Schedule 12A of the Act and it is not in the public interest for that to be revealed.” [The category of exempt information is stated after each item].


Non Key Decisions


Key Decisions


Bolsover Homes Scheme at Sandy Lane/Thorpe Ave, Whitwell

(Paragraph 3)




1)    an expenditure budget to deliver the Sandy Lane and Thorpe Avenue social housing building scheme, as outlined in the report, be approved;


2)    the recommendation to enter into a contract for the development of a further 21 properties in Whitwell, as outlined in the report, be supported.


The direct award through the EEM framework for External Wall Insulation works

(Paragraph 3)




1)    the External Wall Insulation Contract be awarded directly to Sustainable Building Services through the Efficiency East Midlands Framework


2)    progress on the contract be reported through the Housing Stock Group.


Update on Discretionary Grants: Additional Restriction Grant and Local Restrictions Support Grant

(Paragraph 3)




1)    the awards and commitments, as listed in the report, made on the basis of the priorities and criteria set out in this report for the Additional Restrictions Grant under both the original and second criteria, be endorsed.


2)    it be noted that it was not intended to close either of the Additional Restrictions Grant Schemes to new applications yet because the Council had received a ‘top up’ of discretionary grant funding of £715,636 in January 2021.


3)    a continuation of the existing eligibility criteria and award levels for both the Additional Restrictions Grant schemes under the original and second criteria to ensure both previous and future applicants for discretionary grant funding will be treated equitably, be endorsed.


4)    payment of the following be endorsed:


i.              a fourth tranche of awards under the second criteria for the Additional Restrictions Grant; and

ii.            a second award for businesses in receipt of an award under the original criteria for the Additional Restrictions Grant:


if sufficient funding remains in the relevant funding pots following the Easter Bank Holiday weekend

or officers will pro-rata a final payment after Easter if there is insufficient funding for a full award of a second grant under the original criteria or fourth tranche of awards under the second criteria for the Additional Restrictions Grant but the Council retains over £200,000 in available funding.